Key Highlights

Full spectrum integrated GRC or Module only options

Out of the box

Cloud Based SaaS

Scalable and flexible licencing

API and easy integrations

Web and Mobile platforms

Knowledge Platform

(built-in advisory and subject matter specific guides)

Ease of Use

Software Features

RUBIQ is a fully integrated, cloud based, GRC management platform. We’ve invested in our technology and content to deliver a solution that keeps our clients and their needs front and centre, across the breadth of the RUBIQ Universe.

We work with our clients and partners to continually develop and enhance our solutions and technology stack and features to ensure we are always at the forefront and addressing their needs and solving their problems.

RUBIQ isn’t just about software though – it’s about supporting you and your management platform and successfully achieving a maximised ROI. Easily configurable and implemented, robustly supported and scalable yet dynamic and rich in features and capabilities – this is RUBIQ.

Key Integrated Modules

1. Integrated GRC Activities Administration

Provides a consolidated environment for users to execute their critical GRC activities, get status updates on Risks and Controls, follow up on Action Plans and review supporting GRC related information. This Module is supported by RUBIQ Quick Action Now emails, which deliver instructions, notifications and reminders directly to your inbox. By clicking on the Action Now email, RUBIQ navigates you quickly to the exact screen where you need to perform your GRC tasks, significantly reducing the time taken to keep your GRC information up to date, and offering an exceptional user experience with minimal training

2.Incident Management

Report and track any type of incident within your business. Using the RUBIQ mobile app, users can quickly and easily report incidents, for investigators and risk managers to assess underlying causes and take remedial actions. Incidents can further be logged, automatically, through an integration, where the incident was detected from another source, such as a 3rd party system or one of our integrated technologies, such as an AI CCTV camera system.

3.Risk Management

RUBIQ supports the ISO 31000 Risk Management process. The RUBIQ Risk Module caters for multiple risk methodologies, centralised in an integrated environment. This allows risk owners to assess risks relevant and particular to their vertical focus (HSE, strategy, information security , data privacy etc.), with the unique methodology and framework applied for the scope of the risk, and then report on all risks across the business in the integrated BI module. The RUBIQ Risk Module eliminates the need for multiple specialty systems as the entire Risk Universe of an organisation is catered for under one roof.

Furthermore RUBIQ integrates with an AI Decision Support Tool, which is built to support critical risk decision making on Risk Appetite and Tolerance, recommended actions, assistance to underlying causes etc.. This functionality makes available a built in “Risk Specialist” for all risk owners at all levels of the business resulting in improved embedment of the risk management process and reinforcement of first line of defence risk ownership

4.Policy & Compliance Management

Compliance Management is made easy with RUBIQ’s Policy & Compliance Management Module. Policy is seamlessly approved and saved into a centralised repository, with notifications and reminders for review and updating. Employees can simply and easily sign on to the Compliance portal or make use of the RUBIQ Mobile App to read policy, complete the Micro-Learning Modules or keep up to date with awareness material. Tests can be setup against critical policies and results managed by administrators in reporting dashboards. Notifications are sent automatically to employees to ensure compliance on all policies and procedures is maintained.

5.Audit Assurance

RUBIQ’s Audit Assurance Module provides for both Internal Controls Audits, with integrated Computer Assisted Audits, through RUBIQ Arbutus Technology Partner, as well as standards-based compliance audits. The RUBIQ Assurance Module further supports questionnaires, HSE compliance checklists and Maturity Assessment reviews for all types of riskbased focus, be it Maturity relating to Data Privacy or Cyber Risks, or any other aspect of Enterprise GRC.

6.Business Continuity Management

The RUBIQ Business Continuity Management Module, assists organisations in compliance to the ISO 22301:2019 standard, by holding their hands through a guided and robust, step by step journey, supported by all the functionality within the Module. RUBIQ BCM encompasses technology and tools, advisory, workshops, facilitated training, self service videos, guides, policy and document templates and project management services to effectively and efficiently guide organisations to alignment with the standard and best practices in business continuity management. The Module supports a full BCM strategy, from BIA to full development of BRP Plans which can be easily tested in both a desk top scenario as well as a Live Test Exercise. The RUBIQ BCM Module assists companies to achieve and sustainably remain resilient to any type of possible crisis scenario.

7.Performance Management

RUBIQ supports strong functionality for the development of unique custom Performance Scorecards. Data input can be managed manually, whereby RUBIQ will send notifications and reminders to users to update Performance criteria inputs. Alternatively, RUBIQ’s strong integration capabilities allows for minimising duplicate information capture, but electronically collecting source data related to defined Key Risk Indicators and updating the Performance Scorecards with the correct data input, which can be reviewed in line with RUBIQ’s Risk Registers in the RUBIQ BI reporting environment.

8.System Admin Console

The RUBIQ Admin Console provides easy configuration capabilities for RUBIQ System Administrators. By offering no code customizations and no expensive support contracts, you become the master of your RUBIQ system,. RUBIQ Admin allows you to set up your system with a custom fit to the context of your business. You are the master of Change Management within your business, so if the structure of your business changes, you can easily update and realign RUBIQ to meet those changes, and so keep your system relevant and current in meeting organisational change demand.

Business Intelligence

GRC activities and information deliver very little value if they are not monitored and reported on in an insightful and relevant manner.

RUBIQ has invested significantly in its business intelligence and reporting capabilities. All data in your RUBIQ management platform is reportable and live in our data management warehouse – empowering live reporting and proactive decision making.

Your RUBIQ platform is populated with an array of standard dashboards and reports, offering intuitive information relevant to your organisation’s needs. New dashboards and reports are easy to build, and can be created by your team or the RUBIQ team as part of our assisted service.

RUBIQ also enables and empowers dynamic and purposeful executive and board reporting. Long gone are the days (or even weeks) of long compilation of board reports and reporting. Add text and content directly in RUBIQ and share them with your stakeholders. Increase user adoption and user collaboration, through an enriched GRC user reporting capability. The primary purpose of any GRC system is the management of information, correctly interpreted and presented, for the explicit purpose of improving decision making.

RUBIQ brings GRC data to life and truly empowers proactive and informed decision making.

RUBIQ BI will assist in enabling the following:

Improved visibility and transparency across the organisation

Aggregation of performance and insights across the organisation.

Real-time reporting for committees, divisions, areas, business segments, management and executives.

Role / user-based dashboards – user login managed and specific.

Ability to easily build out bespoke dashboards internally.

Reduction in man-hours and overall time required for the preparation of presentations and reports, as well as eradication of human error in preparation.

Trend analysis, forecasting and anomaly identification with Signals (where sufficient data is available).